Virtual events

A virtual events agency specialises in planning, coordinating and executing virtual events across various platforms and formats. Their role involves understanding client objectives, designing engaging virtual experiences, managing technical aspects such as platform selection and setup, coordinating speakers and content, and overseeing attendee engagement.

With many years of expertise, CWA ensures the success of events from initial concept through to post-event analysis, guaranteeing a seamless and impactful virtual event experience.

We use a range of trusted platforms, working closely with our clients to create customisable experiences across the various platform options.

A virtual events agency can organise a wide array of experiences tailored to diverse client needs and objectives, including (but not limited to) to webinars, virtual conferences, trade shows, product launches, networking events, virtual team-building activities and virtual exhibitions.

It’s important to assess several key criteria when choosing the right virtual events agency for your specific needs.

First, check their expertise in virtual event planning to ensure they have a proven track record in executing successful virtual gatherings. Look for agencies experienced in guest and speaker management, and check if they offer comprehensive services, including event registration website creation and access to cutting-edge virtual event platforms.

It's also important to ask agencies if they provide added value services such as pre-event speaker debriefing to ensure smooth presentations, as well as virtual event management on the day. This will ensure they can handle any technical or logistical challenges.

Absolutely, a good virtual events agency should play a crucial role in marketing and promoting the event to ensure maximum participation and engagement. They can offer strategic guidance and develop creative ideas to effectively promote the event across various channels, including social media, email campaigns and targeted advertising. Check if your agency has the skills to craft compelling messaging and visuals that resonate with the target audience too.

The agency’s role extends beyond just logistical support, they also focus on maximising the potential of the virtual event and creating an immersive and engaging online experience that leaves a lasting impact on participants.

The more time we have to plan your event, the better event we can execute. Our advice is to engage your virtual events agency as early as possible, although our flexible team can work with clients to find a solution for most requirements.

We’re skilled at using a range of techniques including interactive features, audience participation, captivating visuals and compelling storytelling to maximise audience engagement and boost the experience for online delegates.

Yes, CWA experts are on hand to support you as much or as little as required throughout the event.

Yes, an audience Q&A can be a big part of a successful virtual event to help maximise audience engagement. Ask our team about innovative platforms to enable audience Q&A formats.

Yes, CWA is experienced at handling hybrid events by combining live, in-person production with virtual event live streaming.

It’s impossible to put a specific figure on the maximum number of participants that can join a virtual event because there are so many variables. Our team will work with you to find a solution that meets your needs, no matter how many attendees you require.